3 Tips for Leading a Virtual Workshop or Meeting on Zoom

1. Look and Sound Your Best on Camera

  • Position your face in the top 2/3 of the screen
  • Elevate your camera so it is eye level (so you are not looking down or up at your audience)
  • Ensure the room is lit overall (this avoids grainy video)
  • Make sure you are well lit from the front. If you don’t have natural light like a window, or if you wear glasses like me and window glass reflects in your lenses, put a diffused lamp behind your laptop or monitor. Bonus points if your desk is near a wall because the light will bounce off the wall and light your face beautifully.
  • Dress the part (based on the type of meeting and audience)
  • Make sure you have good seated posture. I often stand when I present virtually because I feel more powerful standing, and I also notice that I am more animated when I stand and deliver.
  • Test different microphones, and buy a good one if none of yours sound good. My old laptop had a poor quality microphone, so I would use my AirPods instead. My new laptop has a near-studio-quality microphone, so I no longer use my AirPods when presenting. There are also many good quality, affordable microphones (some that also include headsets) that you can buy to imrove your audio.

2. Make Eye Contact

  • Move the videos of your participants as close to your camera as possible. For example, if your camera is above your screen, move the videos to the top of the screen.
  • In Zoom, you can rearrange the video tiles in Gallery view so you can position people closer to your camera. I do this when someone asks a question so I can monitor their facial expression as I respond, but still make as much eye contact as possible by looking directly at the camera.

3. Encourage Interaction and Participation

  • Ice breakers
  • Breakout rooms
  • Live polls and quizzes (My favorite tool for this is Mentimeter. I use it to provide opportunities for the audience to interact with me anonymously and show their answers live on screen.)
  • Guest speakers or dual presenters
  • A meeting room manager (Having a co-pilot gives me someone to banter with and also allows me to connect with my attendees instead of worrying about monitoring chat or setting up breakout rooms.)

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On a mission to improve the business world through better communication.

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Michael Piperno

Michael Piperno

On a mission to improve the business world through better communication.

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